Webelos Woods

November 27-29, 2023

Camp Arrowmoon
Camp Arrowmoon Rd.
Hearne, TX 77859

Latitude Longitude: 30.859591, -96.489712

Webelos Woods is an overnight campout designed to introduce Webelos Scouts to the many outdoor adventures of Scouting. This awesome weekend event includes patrol-method camping and Scouting activities. Find troops in the area at www.shac.org/join-troop (search by meeting day or zip code). Learn more about the Webelos to Scouts transition and information to help assist Webelos Scouts as they make the important decision on which troop to join and questions to ask troops at www.shac.org/webelos.


Registration is $21.50 for the first Webelos Scout and $20 for each additional Scout who registers at the same time. Scouts in troops are $15. Adults are free. There is no program for siblings. At checkout, pay with a credit card or electronic check. 

Early bird registration ($5 discount) ends 9/24/22.  There is no onsite registration. Council refund policy.  

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On Saturday morning, Webelos Scouts are organized in groups and will tour various troop campsites throughout the day. Area troops will host activities and demonstrations. This is a great opportunity for Webelos Scouts and their parents to observe the troops in action. Evening activities will include free time to visit with troops after dinner, Transition 101 training for parents, and a closing campfire.

What to Bring

Webelos Scouts

  • copy of BSA Annual Health and Medical Record 
  • (Part A & B for all Scouting events) 
    for every Scout and adult attending
  • activity (Scout t-shirt) uniform
  • clothing appropriate for the weather
  • closed-toed shoes
  • jacket and raingear
  • hat
  • hand sanitizer
  • mess kit (plate, bowl silverware, cup in a mesh bag)
  • water bottle
  • notetaking materials
  • flashlight and extra batteries
  • contact host troop for additional items needed
    (e.g., money for food)
  • optional: folding chairs, insect repellant, sunscreen, Webelos Handbook

Pack gear

  • gallon-sized ziplock bag for activity map
  • energy snacks
  • pack first-aid kit

Troop gear

  • copy of BSA Annual Health and Medical Record 
  • (Part A & B for all Scouting events) 
    for every Scout and adult attending
  • gallon-sized ziplock bag for activity map
  • hand sanitizer
  • food and cooking gear
  • energy snacks
  • supplies for assigned activity
  • water bottle for each Scout
  • patrol first aid kits
  • notetaking materials
  • field (Scout shirt) and activity (Scout t-shirt) uniform
  • items typically brought to camporee
What NOT to bring to camp:  Alcohol, electronics/game equipment, firearms, guns and ammunition, sheath knives, fireworks, illegal drugs, liquid fuel lanterns or stoves, pets, scooters, skates, skateboards, valuables

Tentative Schedule

Free time to visit with Troops 4:00 to 4:30PM Transitioning from Webelos to Scouting Lodge 6:00 PM Dinner 6:35 PM Closing Flag Ceremony 7:45 PM Cracker Barrel or Troop Activity Webelos spend the night with the troops or depart for home Troop Campsites 10:00 PM TAPS / Lights out Sunday Troops awake and leave on their own schedule


6:00 - 9:30 pm Troop Check-in and camp setup begins (one representative per troop checks-in at lodge)
9:30 pm Scoutmaster and SPL (senior patrol leader) meeting
10:3o pm TAPS / Lights out


6:30 am Reveille
7:30 am Breakfast in campsites
8:30 am* Webelos Scouts check-in 
9:00 am  Session 1
9:45 -am Session 2
10:30 am Session 3
11:15 am Session 4
12:00 pm Lunch (non-cooking)
1:00 pm Session 5
1:45 pm Session 6
2:30 pm Session 7
3:15 pm Session 8
4:00 pm Webelos Scouts visit with troops
5:00 pm Transition 101 for parents
6:00 pm Dinner
6:35 pm Closing flag ceremony
7:45 pm Troop activity (e.g., cracker barrel)
8:30 pm Webelos Scouts depart for home or spend the night with a troop
10:00 pm TAPS / Lights out


  Troops determine schedule

*Webelos Scouts will receive their assigned rotation of sessions at check-In.



Camp Arrowmoon: Latitude and Longitude: 30.859591, -96.489712

  • Cub Scout in a tentFrom Bryan/College Station: Take TX-6 north to FM-2549 (there are overhanging, blinking yellow lights and a green sign for Camp Arrowmoon) and turn right. Go 3.2 miles and turn right onto Camp Arrowmoon Road (there will be another green sign). Drive one mile on Camp Arrowmoon Road and turn in to the main gate.
  • From Hearne: Take TX-6 south to FM-2549 (there are overhanging, blinking yellow lights and a green sign for Camp Arrowmoon) and turn right. Go 3.2 miles and turn right onto Camp Arrowmoon Road (there will be another green sign). Drive one mile on Camp Arrowmoon Road and turn in to the main gate.

Check-In Procedures

Webelos Scouts arrive on Saturday morning from 8 - 9:00 am. A representative from each pack should check-In at the lodge.

Medical Forms: Every participant from all troops and packs must have a current BSA Annual Health and Medical Record (Part A & B). Every unit should bring two copies in a binder. One copy will be turned in at check-in. They will be held in a first aid location during the event. The binder will be returned to each unit upon checkout. Units should have a second copy to keep in the campsite. Pre-Webelos Woods medical form as well as a Webelos Woods health log will need to be turned in as well at check-in.

Roster: A short-term camping roster must be completed and emailed to the Webelos Woods chair.


Campfire will be set up to allow for social distancing between units as well as Scouts. If units wish they may send a representative to aid in social distancing.

Rules, Regulations and Important Information

Camp Code: The Scout Oath, Scout Law and Outdoor Code will be the law of the camp.

Dress Code: The dress code for the day must be weather appropriate, so please pack accordingly. Sturdy boots are highly recommended. Open-toed shoes are not allowed for safety reasons. Field uniforms (Scout uniforms) are recommended for troops. Activity uniforms (Scouting t-shirts) are recommended for packs.

Participants: All participants must be registered members of the Boy Scouts of America. Units participating in this program will need to have their Scouts divided into patrols with a maximum of 12 Scouts per Webelos Scout den.

Leadership: All units must ensure sufficient leadership and comply with the BSA supervision requirements. Two registered adult leaders 21 years of age or over are required. There must be a registered female adult leader 21 years of age or over in every unit serving females. A registered female adult leader 21 years of age or over must be present for any activity involving female youth. Notwithstanding the minimum leader requirements, age- and program-appropriate supervision must always be provided. From the Youth Protection website, the BSA has adopted the following policies for the safety and well-being of its members. These policies primarily protect youth members; however, they also serve to protect adult leaders. Parents and youth using these safeguards outside the Scouting program further increase the safety of their youth. Those who serve in positions of leadership and supervision with youth outside the Scouting program will find these policies help protect youth in those situations as well.

  • Two-deep leadership is required on all outings. A minimum of two registered adult leaders — or one registered leader and a participating Scout’s parent or another adult — is required for all trips and outings. One of these adults must be 21 years of age or older.
  • One-on-one contact between adults and youth members is prohibited. In situations requiring a personal conference, such as a Scoutmaster conference, the meeting is to be conducted with the knowledge and in view of other adults and/or youth.
  • The policies of two-deep leadership and no one-on-one contact between adults and youth members also apply to digital communication. Leaders may not have one-on-one private online communications or engage one-on-one in other digital activities (games, social media, etc.) with youth members. Leaders should copy a parent and another leader in digital and online communication, ensuring no one-on-one contact takes place in text, social media, or other forms of online or digital communication.

Generators: Generators are not allowed for unit use. The use of a generator by the Webelos Woods committee will be permitted where the power to run equipment is not available.

Use of Water: Water sources are only for filling water containers. They are not to be used for personal hygiene, washing or rinsing dishes, or washing clothes. Scouts and Scouters are not permitted to drink directly from water sources.

Latrines/Shower Facilities: There are no public bathrooms at Camp Arrowmoon. Porta-potties will be available for use. Porta-potties will be serviced every hour.

Trash: Each unit must take their trash out. Dumpsters can not be provided due to the remote location.

Tobacco/Alcohol: No person is allowed to use tobacco products. No alcohol of any kind is permitted.

Parking: Due to the limited space, all personal vehicles will need to park in designated parking areas, no exceptions. Unit trailers with towing vehicles can be parked at campsites, but no others.

Visitors: No visitors are allowed only registered Scouts and Scouters.

Knife Safety: Follow all rules regarding knife safety and proper handling of knives and tools.

Cutting of Trees: Please do not cut down any live trees for firewood. Any cutting down of live trees will require permission from the camp ranger.

Prohibited: Sheath knives, alcohol, fireworks, firearms, and non-medically prescribed drugs are strictly prohibited.

Cutting Through Campsites: Please do not pass through other unit's campsites, there will be walkways marked out. A Scout is courteous, kind, and obedient to name a few. Please be considerate.

Prescription Medication: On all outings, an adult is to be responsible for youth medications (in the original containers), kept secure, and dispensed as prescribed. Prescription medicine will be handled by the troop leadership.

Health/First Aid: Minor first aid issues should be handled by the unit leadership. Major first aid issues will be handled by event staff at the lodge


Two training courses are typically offered during Webelos Woods.

BALOO (Basic Adult Leader Outdoor Orientation) is the Cub Scout leader training required for any Cub Scout den or pack outdoor event, including packing camping, overnighters and Webelos den overnighters. BALOO training is now comprised of two components* – an online component, and a practical, hands-on component. Both components must be completed to qualify as a “Trained” Cub Scout outdoor leader and to receive the BALOO recognition patch. The online component contains introductory and basic information and must be completed prior to the practical component at my.scouting.org

Introduction to Outdoor Leader Skills (IOLS): Working as patrols, this hands-on course provides adult leaders the practical outdoor skills they need to lead Scouts in the out-of-doors. Upon completion, leaders should feel comfortable teaching Scouts the basic skills required to obtain the First Class rank.  Topics covered: • Campsite Selection • Ropes – Whipping, Tying, and Lashing • Wood Tools – Knife, Camp Saw, and Ax • Fire Site Preparation and Building • Cooking • First Aid • Plant and Animal Identification • Packing and Hiking Techniques • Map and Compass • Leave No Trace. The training encompasses a weekend. 

Register for Training

Late-Breaking Information

For late-breaking news and announcements, join our district Facebook page and sign up for our district e-mail list


Notice!  Please be advised that promotional videotaping/photography may be in progress at any time at an event. Your entrance constitutes your agreement that Arrowmoon has the right to reproduce your likeness in videography/photography for promotion (e.g., publications, internet, newspaper).

Scouting Safely

Safety is Your Responsibility posterThe BSA's Commitment to Safety is ongoing and we want you to know that the safety of our youth, volunteers, staff, and employees cannot be compromised. The Boy Scouts of America puts the utmost importance on the safe and healthy environments for its youth membership. The Sam Houston Area Council takes great strides to ensure the safety of its youth as well as the adult volunteer leadership that interacts with them. 

BSA Guide to Safe Scouting policies must be followed. All participants must follow Youth Protection Guidelines at all Scouting events. Highlights include:

  • Two-deep leadership on all outings required.  
  • One-on-one contact between adults and youth members is prohibited. 
  • The buddy system should be used at all times. 
  • Discipline must be constructive.

Health and safety must be integrated into everything we do, to the point that no injuries are acceptable beyond those that are readily treatable by Scout-rendered first aid. As an aid in the continuing effort to protect participants in a Scout activity, the BSA National Health and Safety Committee and the Council Services Division of the BSA National Council have developed the "Sweet Sixteen" of BSA safety procedures for physical activity. These 16 points, which embody good judgment and common sense, are applicable to all activities.

Youth Protection Guidelines     Guide to Safe Scouting      Sweet Sixteen      Enterprise Risk Management


For questions, contact the bqaggie97@hotmail.com or the district activities chair.